Franking machines may not be the cheapest investments, but their benefits sure guarantee steady returns. By simply understanding their key features and benefits, it is easy to see the role they play in the success of any business.
Franking Machine Basic Features
When you buy a franking machine, you are buying a dedicated, standalone printer that lets you enter the franking amount using a numeric keyboard. Then the amount is printed on the inserted envelope or a self-adhesive label. More advanced machines have built-in scales that let them calculate the franking price themselves.
Medium-range franking machines are mostly connected to Royal Mail’s network, meaning there’s no need for the user to change franking rates manually since these are automatically updated to the computer’s memory. Aside from being convenient, this also means that the entered franking value is always correct. And because they can also be linked to the accountant’s or auditor’s books, figures can be updated automatically.
A franking machine will not just give you a smart, connected stamp printer. They also have automatic feeders that work with different envelope formats, bringing them straight to the printer. Furthermore, once the correct envelope has been inserted, the machine may insert the document, weigh it, determine the franking price, and seal the envelope! All these can all be done automatically for hundreds of mails in many different formats.
Benefits of a Franking Machine
It’s easy to see how a franking machine increases productivity. A business can spend more time on value-added operations instead of doing mailing tasks.
Mailing rates for franked items are lower than those for stamped items. And even if the discounts look small, they can add up towards the end of the year and make a significant difference.
Another good thing about franking is that it lets you print more than the franking rate. On top of that, you can upload your company logo or whatever it is that you’d like to print.
As you may expect, the benefits of a franking machine to a business depends mainly on how it will be used. In most cases, this means that the bigger your company, the more you will be able to save money by franking your own mail. However, this doesn’t mean that small businesses will not have the same benefit, because there are models that are made for their specific needs.
Lastly, a small business may think that renting is a good option, but there are concrete disadvantages to it. When you rent, you can never be sure exactly how expensive the cost will eventually be. Buying, on the other hand, lets you avoid hidden expenses along the line, as long as you choose a model that is right for your needs.